Identity Verification Levels

A vote is only as trustworthy as the certainty about who cast it. Assembley verifies each participant's identity before they reach the ballot, and offers different levels of assurance to match the stakes of the meeting. This article explains the options — and is careful to describe only what's available.

The baseline: a one-time email passcode

For most assemblies, identity is confirmed with a one-time passcode sent by email. The participant receives their personal invitation, a code is delivered to their registered email address, and they enter it to gain access to the ballot. This ties each ballot to control of a specific, registered email address, which for many organisations is the appropriate and proportionate level of assurance.

Because this relies on email, accurate addresses in your register are essential — see Editing and Removing Voters and Inviting and Onboarding Participants.

Higher assurance: electronic ID (premium)

For higher-stakes meetings, stronger identity verification using electronic ID — such as national eID schemes like MitID — is available as a premium option. This raises assurance from "controls this email address" to a verified, government-grade identity, which can be important where a disputed identity would be costly or where regulation expects it.

Electronic ID verification is an add-on rather than part of the baseline. Whether you need it depends on your organisation, your statutes, and the consequences of a challenged vote. If you're unsure, the email passcode is the sensible default and you can step up to eID where it's warranted.

Choosing a level

A simple way to think about it:

• Routine member or shareholder votes → email passcode is usually sufficient.
• High-value or legally sensitive decisions, or where regulation expects strong identity → consider electronic ID.

Whichever level applies, identity verification works alongside the integrity of the record itself: one confirms who voted, the other confirms that the votes weren't changed. See How Vote Integrity Is Protected.

Identity in the evidence

The level of identity assurance used is part of the meeting's record, so the evidence package reflects how participants were verified — useful when you later need to demonstrate that votes were tied to real, confirmed people. See The Evidence Package Explained.

Where to go next

For how participants experience verification, see Inviting and Onboarding Participants. For pricing of premium options, see the pricing page and Plans and Pricing.