Editing and Removing Voters
How to keep your voter register accurate in Assembley — editing a voter's details, removing voters, and why register changes don't affect an assembly that has already gone live.
Your register is rarely static — people join, leave, change email addresses, or have their holdings updated. Keeping it accurate is what makes invitations land and quorum calculations correct. This article covers editing and removing voters, and an important rule about timing.
Editing a voter
You can update a voter's details — their name, email, and (for company groups) their share capital and voting rights or class. Accurate email addresses matter most operationally, because invitations and the one-time passcode are delivered by email. A quick pass over your register before an assembly goes live prevents most day-of access problems. See Inviting and Onboarding Participants.
For company voters, remember that voting weight is set when the voter is written. If you change a voter's capital or class, their voting weight is recalculated at that point. See How Voting Weight Is Calculated.
Removing a voter
You can remove a voter from your register when they no longer belong — for example, someone who has left the organisation. Removing a voter takes them out of your register and out of future eligibility.
If you only want to keep someone out of one particular meeting without deleting them, don't remove them — exclude them from that assembly instead. See Sending Invitations and Managing Eligibility.
The timing rule: live assemblies are fixed
This is the crucial point. While an assembly is in draft, register edits flow through to it. But once an assembly has gone live, its eligible set, voting power, and capital are snapshotted and fixed. Editing or removing a voter afterwards does not change that meeting's basis or its result.
This is by design — it protects the integrity of a meeting that is already in progress or concluded, so a result can't be retroactively altered by editing the register. If you need a change to apply to a meeting, make it before you go live. For a meeting that's already done, the register edit simply applies to your live register going forward.
Keeping a clean register
- Fix email addresses before each assembly.
- Remove people who have genuinely left; exclude (don't remove) for one-off absences.
- For company groups, double-check capital and class on import and after edits, since they drive voting weight.
Where to go next
See Importing Voters from CSV or Excel for bulk updates, and Ungrouped Voters and Reassigning Groups for moving voters between groups.
Related articles
- Creating and Managing Voter GroupsHow voter groups work in Assembley — choosing a voter type (Company vs Association), creating a group with the guided steps, adding voters manually, and importing a register from CSV or Excel.
- Importing Voters from CSV or ExcelHow to import your voter register into Assembley from a CSV or Excel file — the columns each group type expects, how the Class column works for weighted groups, and how invalid rows are handled.
- Ungrouped Voters and Reassigning GroupsHow voter groups work as buckets in Assembley — what happens to voters when a group is deleted, the ungrouped state, and how to reassign voters between groups.