The Evidence Package Explained

The evidence package is the formal output of an assembly: a self-contained, verifiable record of what happened. Where a paper meeting leaves you with a number in the minutes, a digital assembly leaves you with a complete, checkable document. This article explains what's in it and why it matters.

What it contains

The evidence package captures the assembly end to end:

• Attendance — who was present and the voting power (and capital) they represented.
• Quorum — whether the meeting was quorate, against the basis fixed at go-live.
• Votes — the recorded ballots, with the weight each carried.
• Results — the outcome of each agenda item and whether it met its threshold.

Together these answer the questions any challenge to a meeting would raise: were the right people there, did each vote carry the correct weight, and was the result recorded faithfully?

The formats

The package is available in formats suited to different needs — a human-readable document for your records and minutes, and a structured, machine-readable version for verification and archiving, bundled so you have everything in one place. The human-readable version is what you'd attach to formal minutes; the structured version is what a tool (or an auditor) can check against.

Why it's "evidence", not just a report

The difference between a report and evidence is verifiability. The package isn't merely a printout of the result — it's tied to the underlying immutable record of the meeting, so its contents can be independently checked rather than taken on trust. This is what makes it useful in exactly the situations that matter: an auditor reviewing governance, a regulator asking for documentation, or a disputed decision that has to be defended. See How Vote Integrity Is Protected.

When it's available

The evidence package is produced for the assembly and is available once the meeting has run, reflecting the full session. Because the meeting's basis (eligibility, capital, quorum denominator) was fixed at go-live and votes were frozen as they were cast, the package reflects a stable record that won't shift after the fact. See Running a Live Assembly.

Evidence and your minutes

The evidence package complements your formal minutes rather than replacing them. Think of it as the verifiable proof that sits behind the minutes — the minutes say what was decided; the evidence package lets anyone confirm that it was decided properly. Signed minutes remain your organisation's responsibility according to your statutes.

Where to go next

See Reading Assembly Results for the on-screen view and How Vote Integrity Is Protected for what makes the record tamper-evident.