Getting Started with Assembley

Assembley is a platform for running legally valid general assemblies — annual general meetings, extraordinary meetings, board elections, and member votes — entirely online, with a complete, verifiable record of what happened. This guide explains the core ideas so the rest of the Knowledge Hub makes sense, and points you to your first steps.

What Assembley is for

A general assembly is only valid if you can later prove three things: that the right people voted, that each vote carried its correct weight, and that the result was recorded faithfully. On paper or over a video call, those proofs are fragile. Assembley makes them automatic — every invitation, identity check, and vote is captured as an immutable record that rolls up into a signed evidence package you can hand to an auditor, a regulator, or a court.

It suits companies (A/S, ApS), associations and clubs, housing associations, cooperatives, unions, and professional bodies — anywhere a group has to make decisions and document them properly.

The core concepts

A handful of terms appear throughout the platform. Understanding them now will save you time later.

• Assembly — a single meeting or vote (e.g. "Annual General Meeting 2026"). It has an agenda, a set of eligible voters, and a result.
• Voters and voter groups — your register of people who can vote, organised into groups. A group has a voter type: a Company group holds shareholders with capital and voting rights; an Association group holds members who each get one vote. See Creating and Managing Voter Groups.
• Share capital vs voting rights — for company groups, Assembley keeps these as two separate numbers. Voting rights are the weight a vote carries in the tally; share capital is the basis quorum is measured against. They are usually the same, but they can differ — see Understanding Share Classes and Voting Rights.
• Quorum — the minimum proportion of share capital (or, for associations, members) that must be represented for decisions to be binding.
• Evidence package — the cryptographically verifiable document produced for every assembly, recording attendance, quorum, votes, and the result.

Your first steps

Getting from a new account to a live assembly takes four moves:

1. Set up your organisation. Tell Assembley what kind of organisation you are (company, association, and so on). This seeds sensible defaults — for example, whether voting is weighted by shares or one-member-one-vote.
2. Build your voter register. Create a voter group and add the people who can vote — manually for a handful, or by importing a CSV/Excel file for a large register. The group's voter type determines which details each voter needs (capital and voting rights for a company; just a name and email for an association).
3. Create an assembly. Give it a title, add an agenda, and choose who is eligible to vote. You can restrict an assembly to a single voter group, so the same register can serve different meetings.
4. Go live and vote. When the meeting opens, invitations go out, voters confirm their identity, and votes are cast and tallied in real time. When it closes, your evidence package is ready.

What makes a vote "valid" here

Three guarantees run underneath everything:

• Identity — voters authenticate before they can vote, so each ballot is tied to a real, verified person.
• Weighting — each vote carries exactly the weight it should, frozen at the moment it is cast so it can never be retroactively changed.
• Integrity — the full chain of events is recorded immutably and summarised into the evidence package, so the result can be independently verified.

Where to go next

If you are setting up your register, start with Creating and Managing Voter Groups. If your organisation has different classes of shares or weighted voting, read Understanding Share Classes and Voting Rights before you import anyone — it determines how each voter's weight is calculated.